Enhancing Productivity Using AI and Microsoft 365

Boosting Productivity with AI and Microsoft 365

Companies today are grappling with the challenge of keeping up with increasing work demands. Microsoft’s 2023 Australian Work Trend Index report reveals a significant trend: the majority of workers are struggling to find the time and energy for their tasks, which could be stifling innovation and strategic thinking. Jane Mackarell, Modern Work and Surface Business Group Director at Microsoft ANZ, points out that these challenges aren’t just inconveniences. They have profound implications on business outcomes, especially in a world where “creativity is the new productivity.”

Addressing the 'Digital Debt' with the Power of AI

The concept of ‘digital debt‘—the overhead of our digital work lives—is emerging as a significant concern. With 57% of Australians finding it hard to manage their work and 60% of leaders expressing concerns about stagnating innovation, it’s clear that traditional work tools and methods are no longer sufficient.

This is where the synergy of AI and Microsoft 365 comes into play. By integrating AI-powered tools into Microsoft 365, businesses can automate mundane tasks, streamline workflows, and free up employees’ time for more strategic and creative endeavours. For instance, Microsoft 365 Copilot can help teams draft emails, generate ideas, organise data, and even create custom visuals. These tools not only help teams be more efficient but also ensure that they focus on tasks that add real value to the business.

Enhancing Team Collaboration and Communication

Effective collaboration and communication are necessary components of any successful team. With the integration of AI in tools like Microsoft Teams and Outlook, teams can communicate more effectively. For instance, Copilot in Outlook offers coaching tips on clarity, sentiment, and tone, ensuring that communication is clear and effective. Copilot in Whiteboard can make brainstorming sessions in Microsoft Teams more productive by helping generate and organise ideas.

By leveraging AI’s data analysis capabilities, teams can also gain insights from data faster and more accurately, leading to better decision-making. This is especially valuable for teams that handle large volumes of data, such as finance or marketing teams.

Empowering Individual Productivity

On an individual level, AI tools integrated into Microsoft 365 can help employees manage their tasks more efficiently. Features like AI-powered calendar scheduling or task prioritisation can ensure that employees focus on high-priority tasks. Adding to this, tools like Microsoft Editor in Word can assist in creating well-written documents, proposals, or reports, reducing the time spent on revisions and ensuring clarity in communication.

With the integration of DALL-E in PowerPoint, creating presentations also becomes more efficient as employees can generate custom images to support their content, reducing the time spent searching for appropriate visuals.

Embracing the Future of Work

The synergy of AI and Microsoft 365 offers a promising solution to the challenges of modern work. By automating routine tasks and streamlining workflows, businesses can ensure that their teams remain focused on strategic and innovative endeavours. As Jane Mackarell aptly puts it, embracing AI can help “free the mind” and allow employees to engage in more fulfilling, creative, and impactful work.

Partner with Platform 24 for a Seamless Transition: Ready to harness the transformative power of AI and Microsoft 365? Let Platform 24 guide you. With our expertise in Microsoft solutions and automation, we can help your business navigate the digital evolution and ensure that your teams are equipped for the future of work. Connect with us today and set your business on the path to enhanced productivity and innovation.

1300 602 480